- 01 Driver-level compliance rollup — any expired document flags the driver instantly
- 02 11-point DQF Binder export (PDF) aligned with 49 CFR Part 391
- 03 Accident register with 3-year retention (49 CFR 390.15)
- 04 FMCSA profile page: USDOT, MC, safety rating, insurance filings, CSA scores
- 05 Alerts dashboard with 90-day advance expiration warnings
— Features
Every tool a motor carrier needs. Nothing you don't.
Certflo is built around the four people who actually touch compliance paperwork every day. Each section below is grouped by the role that uses it most.
— Role · 01
Branch Manager
See every driver's compliance posture at a glance, export DQF binders with one click, and stay on top of accident history the way the DOT expects.
— Role · 02
Supervisor
Assign documents, verify uploads, and own the day-to-day paperwork without living in a filing cabinet.
- 01 Document upload with AI pre-fill — snap a photo, confirm the extracted fields
- 02 Supports CDL, DOT Medical Card, MVR, ELDT certificate, Hazmat training, road test, employment application, and previous employer verification
- 03 Automatically handles iPhone HEIC photos
- 04 Status pills on every document: good, warning, expired, or missing
— Role · 03
Dispatch
Assign loads to drivers you can legally send. Message them directly inside Certflo. No more texting from a personal phone.
- 01 Vehicle roster and load assignment
- 02 In-app messaging between dispatch and drivers
- 03 Driver availability gated by compliance status
— Role · 04
Driver
Your entire file lives on your phone. Installable mobile app, camera-direct upload, and offline access.
- 01 Mobile-first app, installable on iPhone or Android home screen
- 02 Camera-direct document upload from the driver's own phone
- 03 Personal compliance status view with expiration timelines
- 04 Direct message channel to dispatch
- 05 Works offline for reviewing already-synced documents
— Security and trust
Your carrier's data stays yours.
Isolated per carrier
Every carrier's data is walled off from every other carrier. No shared spreadsheet, no shared folder, no accidental cross-over.
Role-based access
Branch managers, supervisors, dispatch, and drivers each see only what they need. Access is enforced at the data layer, not just the screen.
Self-serve billing
Upgrade, downgrade, change your card, or cancel at any time from your account. No retention call, no email chain.
Encrypted in transit and at rest
Documents you upload are protected on the way in, protected where they live, and protected when you export them.