Certflo

Compliance software for motor carriers · 49 CFR 391

Your DQF folder is a $16,279 lawsuit waiting to happen.

One missing MVR. One expired medical card. Up to $16,279 per violation when FMCSA calls. Certflo ingests every driver document, tracks every expiration, and exports a 49 CFR 391.51 binder in one click. Walk into the next audit already done.

Start 3-day free trial

$29/driver/mo · 5-driver minimum · Cancel anytime

The problem

Every binder you forgot to update is a violation with your name on it.

220K+

drivers placed out of service at roadside inspections in 2024

Source · FMCSA MCMIS 2024

$16,279

maximum federal civil penalty per recordkeeping violation

Source · 49 CFR Part 386 App. B (2026)

60%

of 2024 FMCSA audit critical violations were recordkeeping failures

Source · Foley / J.J. Keller 2024 Audit Year-in-Review

What it does

Built for the four people who actually touch the paperwork.

Branch Manager

01

See every driver's compliance posture at a glance, export DQF binders with one click, and stay on top of accident history the way the DOT expects.

  • Driver-level compliance rollup. Any expired document flags the driver instantly.
  • 10-point DQF Binder export (PDF) mapped to 49 CFR 391.51
  • Accident register with 3-year retention (49 CFR 390.15)
  • FMCSA profile page: USDOT, operating authority, safety rating, insurance filings, inspection history
  • Alerts dashboard with 90-day advance expiration warnings

Supervisor

02

Assign documents, verify uploads, and own the day-to-day paperwork without living in a filing cabinet.

  • Document upload with AI pre-fill. Snap a photo, confirm the extracted fields.
  • Supports CDL copy, medical certification (MEC and CDLIS MVR), initial and annual MVR, road test certificate, employment application, and previous employer verification
  • Automatically handles iPhone HEIC photos
  • Status pills on every document: good, warning, expired, or missing

Dispatch

03

Assign loads to drivers you can legally send. Message them directly inside Certflo. No more texting from a personal phone.

  • Vehicle roster and load assignment
  • In-app messaging between dispatch and drivers
  • Driver availability gated by compliance status

Driver

04

Your entire file lives on your phone. Installable mobile app, camera-direct upload, and offline access.

  • Mobile-first app, installable on iPhone or Android home screen
  • Camera-direct document upload from the driver's own phone
  • Personal compliance status view with expiration timelines
  • Direct message channel to dispatch
  • Works offline for reviewing already-synced documents

The one-click export

The request letter hits. You have 48 hours. Your binder is already built.

FMCSA gives carriers 48 hours to produce every driver file on request. Certflo ships a 10-tab DQF structure mapped to 49 CFR 391.51. Every tab in order, every driver, every audit. One click, one PDF.

Driver Qualification File

Driver · D. Ramos

49 CFR 391
  1. 01Driver Application
  2. 02Previous Employer Verification
  3. 03CDL Copy
  4. 04Road Test Certificate
  5. 05Medical Certification (MEC + CDLIS MVR)
  6. 06Initial MVR
  7. 07Annual MVR
  8. 08Annual Review Note
  9. 09National Registry Verification
  10. 10Medical Variance / SPE
DQF Ready

How it works

Three steps. Then paperwork stops owning your Friday.

Step · 01

Upload once

Snap a photo of the CDL, Med Card, MVR, or any of the 11 DQF documents. AI pre-fills expiration date, license number, state, and issuing authority. You confirm.

Step · 02

We watch the clock

Every document gets an expiration timer. 90 days out, 30 days out, day-of. Alerts surface on your dashboard and on the driver's phone. Nothing slips.

Step · 03

Export when DOT knocks

One click exports a 49 CFR 391-compliant DQF binder for any driver. Accident register too. You walk into the audit with the folder already ready.

Pricing

$29/driver/mo.

3-day free trial. Credit card at signup. 5-driver minimum ($145/mo floor). First 10 office seats free, then $9.99/mo per seat. Cancel any time from your account billing page.

  • Every Certflo feature included, one price
  • Role-based access for managers, dispatch, and drivers
  • Multi-carrier workspaces with isolated data
  • Driver mobile app with offline access and camera upload
Full pricing details

Walk into the next audit already ready.

3 days to try it, 5 drivers to start, one click to export any DQF binder.